HSE-defensible out of the box
Built to HSG250, not retrofitted from a generic workflow engine.
Module
Permit to Work
HSE-defensible digital permits. Built to HSG250, not retrofitted.
From £18,000/year
Book a DemoWhat it is
PTW in Ajaex is a first-class module, not a workflow bolt-on. Most real permits are raised standalone (contractors, emergency work, inspections, walk-ups) with no work order in sight, so the permit is the primary work-authorisation record. Every permit template carries its legislation reference. You're not issuing permits, you're demonstrating regulatory coverage.
Who it's for
- Safety-critical operators: utilities, energy, manufacturing, transport, data centres
- FM providers managing contractor work on client estates
- Construction and infrastructure under CDM 2015
- Healthcare, education, and public sector with regulated high-risk activities
- Any site where HSE inspectors could walk in tomorrow
Core capabilities
Everything the module does, in one place.
Eight HSE-aligned permit types
Hot work, confined space, electrical, excavation, working at height, disjointing, lifting, special hazards. Extensible with tenant-specific types.
Rule-driven determination
Work orders stay dumb. A rule engine decides whether a permit is needed and which types, based on six scope dimensions (org, location, service category, service class, asset category, hazard attributes) plus schedule. Change a rule; every future transition is covered.
Nine-verb lifecycle
Submit, risk assess, authorise, accept, amend, suspend, handback, reinstate, cancel. Full lifecycle from request to close-out with suspension and revalidation on scope, shift, time, or isolation changes.
Separation of duties (hard-coded)
The user who submits a permit cannot authorise it. Enforced at the pure-function layer and again at the API. Non-configurable. HSE-aligned, non-negotiable.
Structured isolation points (HSG253)
For electrical, disjointing, and confined-space permits: isolated-by / verified-by tracking, test-dead confirmation, LOTO references, photo evidence per isolation point.
Qualification checks
Each permit type declares required qualifications. The system verifies the user holds them before allowing verb execution. Integrates with Compliance & Audit for qualification evidence.
Forensic audit trail
Every signature captures a snapshot of what the signer saw at that moment. Inspectors can reconstruct the state of the permit at every decision point.
Planned Maintenance integration
PM schedules with requires_permit auto-create a draft permit alongside the work order. Work orders cannot start if the linked permit isn't authorised.
Why it matters
What your team actually gets.
No more paper permits
Fully digital with structured evidence, signatures, and photos.
Contractor-ready
Scoped role assignments support external permit holders without parallel user bases.
Reduces insurance premiums
Auditable, consistent controls satisfy insurer due diligence.
See Permit to Work in your operations.
Book a 30-minute demo and we'll model your workflows live.