Stop relying on spreadsheets
No more chasing certificate expiry dates in Excel.
Operation type
Compliance & Audit
Intelligent compliance for every certificate, inspection, and asset.
What it is
Compliance & Audit ingests documents, reads them with AI, validates them against configurable rules, and surfaces the state of every asset's compliance in real time. Built for industries where missing a PAT test, fire-door certificate, or pressure-vessel inspection has real consequences: legal, financial, and human. Each AI transaction is logged with a full audit trail.
Who it's for
- Facilities teams in schools, hospitals, commercial property, retail chains
- Compliance officers in regulated sectors (healthcare, utilities, energy, transport)
- Managed service providers certifying compliance for multiple client estates
- Insurance-driven operators: landlords, HMOs, care homes, public venues
- UK public sector and regulated environments needing a defensible audit trail
Core capabilities
Everything this operation type does, in one place.
Configurable Certificate Library
Define any compliance certificate with recognition rules, validation rules, legislation references, validity frequency, and expiry warning thresholds. Pre-seeded with 10 common UK types (PAT, Gas Safety, EICR, Fire Risk Assessment, Legionella, LOLER, Pressure System, Asbestos, Emergency Lighting, Fire Alarm).
Requirements Model
Define what compliance evidence each asset needs: by asset type, by specific asset, or by location. Mark as mandatory or required for work start (blocks PTW issuance if missing).
AI transaction logging
Each AI transaction is logged with its inputs, model version, confidence, and outcome, so teams can review how an AI-assisted result was reached.
Materialised compliance status
A dedicated asset compliance status table holds the live state of every asset's compliance. Dashboards, work orders, and PTW flows check "is this asset compliant?" in one read.
Expiry Management
Configurable expiry warning threshold per document type. Automatic alerts when certificates approach or pass expiry. Dashboards split expired, expiring soon, compliant, and missing.
Forensic audit trail
Every validation action, every status change, every expiry warning logged. When an inspector arrives, you can reconstruct exactly what was known and when.
Integrated with Work Orders and Permits
Work orders check compliance status before dispatch. Permits can block issuance if compliance requirements aren't met. Planned work can be raised as certificates approach expiry.
Why it matters
What your team actually gets.
Prove compliance at intake
Inspector asks, you click a location. Full evidence trail on the record.
AI transactions logged
Inputs, model version, confidence, and outcome are captured for AI-assisted processing.
Reduce legal exposure
Automatic alerts before certificates lapse; automatic blocks on work when they do.
See Compliance & Audit in your operations.
Book a 30-minute demo and we'll model your workflows live.